Built for the way trade show programs actually work.
Every module in Trade Show Pilot is designed around the real operational demands of a mid-market exhibit program — not a generic project management template.
Program-wide visibility at a glance.
See every active show in your program on one screen. Status, deadlines, budget burn, and open tasks — all current, all in one place. No more assembling a status report from five different sources before your Monday call.
- Per-show and program-level views
- Real-time status across all active shows
- Configurable to your team's workflow
Never miss an exhibitor kit cutoff again.
Trade show deadlines are unforgiving — miss a freight cutoff and you're paying overtime rates. Trade Show Pilot tracks every deadline from the exhibitor kit, surfaces what's coming, and flags what's at risk before it becomes a problem.
- Automatic deadline import from exhibitor kits
- At-risk alerts before cutoffs hit
- Deadline history for post-show reconciliation
Structured workflows, not email chains.
Assign tasks, set owners, and route approvals through a defined process — not a 40-message email thread. Every action is logged, every approval is timestamped, and nothing falls through because someone forgot to forward a message.
- Task assignment with due dates and owners
- Approval workflows with audit trail
- Cross-team visibility on open items
Actuals tracked against plan, line by line.
Build your show budget in the platform and track actuals as invoices come in. No more reconciling a spreadsheet at the end of the show — your budget is live throughout the program and ready for post-show reporting.
- Line-item budget builder per show
- Actuals tracked as invoices are received
- Budget vs. actual reporting at close
Freight, drayage, and I&D in one record.
Track every shipment, carrier, and delivery confirmation in the platform. Know what's been shipped, what's been received, and what's still outstanding — without chasing down emails from your freight broker.
- Shipment tracking by carrier and show
- Drayage and I&D documentation
- Delivery confirmation logging
All show communications in context.
Every message, decision, and vendor communication lives inside the show it belongs to. When you need to find out why a decision was made six weeks ago, it's there — not buried in someone's inbox.
- Show-specific message threads
- Vendor and internal communications in one place
- Full message history for every show
See the platform in action.
We'll walk you through a live show program and show you exactly how it works for your team.